UG Check-Out/Room Move Information
If you are leaving Caltech Housing before the end of the academic year, you must submit a UG Cancellation Form (the form is available through your access.caltech.edu account under "My Housing") at least fifteen days prior to your check-out date or as soon as you are notified of your separation.
If you are checking out of Caltech Housing during the contract period, you must submit a UG Intent to Vacate Form to indicate when you will be moving out. This must be completed at least 15 days prior to vacating your unit or within 24 hours of receiving notification of ineligibility for housing.
If you are moving to another room within Caltech Housing, you must be granted prior approval (through the House Picks Officer and the Housing Office), and you must also submit a UG Intent to Vacate Form to indicate when you will be moving from one unit to the other.
A proper check-out or room move is completed when the following conditions have been met:
All of Resident's personal possessions are moved out of the room by the check-out date provided. The Institute is not responsible for items left in rooms after Resident's check-out, room-move or contract termination. Items left behind will be disposed of at Resident's expense.
The Check-Out or Room Move Form must be completed and submitted in person to the Housing Office upon completion of move. If you finish moving after business hours you can submit this form to our drop box located to the right of the Housing Office front doors (facing Holliston Ave). This form is required every time you move to another room or check-out completely.
Failure to complete the Check-Out/Room Move Form will result in a $100.00 improper checkout/room move fee.
Failure to vacate premises by termination or check-out date: $300.00/day (noon each day)