Undergraduate Housing Check-In Information Fall 2021
All students and guests checking in will have to present a negative Covid test from within the last 72 hours (3 days).
Housing Check-In Fall 2021
Check-in Schedule for Approved Early Arrivals:
- Wednesday, Sept. 15 from 9am-2pm – International Student Early Arrivals at the Housing Office
- Friday, Sept. 17 from 9am-2pm – Student Leader Early Arrivals at the Housing Office
- Saturday, Sept. 18 from 9am-2pm - Student Leader Early Arrivals at the Housing Office
Check-in Schedule for General Students/Orientation:
- Sunday, Sept. 19 from 9am-2pm – First year students (Frosh)
- Tuesday, Sept. 21 from 9am-2pm - Second year students (Sophomores)
- Friday, Sept. 24 from 9am-2pm – Juniors and Seniors
- Saturday Sept. 25 from 9am-2pm - Juniors and Seniors
- Sunday, Sept. 26 - from 9am-2pm - Juniors and Seniors
- North Houses at the corner of Holliston Ave. & San Pasqual Blvd.
- South Houses at the west side of Athenaeum parking lot, between Ricketts and Fleming House
- Bechtel Residence Entrance facing Moore Walk
- Avery House Entrance facing Moore Walk
- Marks and Braun Houses at the Housing Office
The Housing Office will be open until 5pm on all check-in days for any late arrivals.
Check-In Process and Protocols:
Students will receive an email in advance of arrival with more detailed instructions on where to drop off their student, as some locations vary on different check-in days. Students will receive their assignment in advance of arrival and check-in at their assigned building (see above). Students and their guests must be wearing masks and abide by social distancing guidelines. For proper check-in, students must provide a negative COVID test (within last 72 hours/3 days) and present their photo ID. If student does not present a negative test, they will not be permitted to check-in. Residents will receive their housing packet and a wristband to signify that they have cleared check-in. They will also receive their first COVID test kit. Each student is allowed up to two "guests" to assist them with move-in. Guests must either present proof of full vaccination or a negative COVID test within the last 72 hours/3 days to receive a wristband to be able to enter the buildings. If students have additional guests present, they may assist with bringing items to the entrances of buildings only. Guests allowed inside the buildings will be allowed up to one hour to assist their student with move-in.
Additional Safety Measures:
Hand sanitizer and extra masks will be provided at all the tables. Caltech staff will walk the buildings during check-in hours. These staff will have the responsibility of enforcing masking, social distancing and also checking for wristbands. All restrooms will be equipped with additional cleaning supplies for students and their guests (wipes, etc.) Caltech Together Safety Guidelines will be posted throughout the buildings.
Local Community Testing Sites:
Additional Information about acceptable COVID tests:
· We have modified the acceptable window for pre-arrival testing to 3 days, rather than 72 hours. This update is to help ensure that students have some flexibility to accommodate potential travel delays, long-haul flights, and prolonged processing times for test results.
· As long as international travelers arrive at Caltech directly after travel from their departure location (same day as arrival in the United States), they may use the same negative test result required for entry into the United States for the campus check-in process.
· All International travelers who are not fully vaccinated must follow the CDC guidelines for unvaccinated travelers, and those who have housing assignments in Caltech-owned properties are required to follow Caltech's travel quarantine process. Students in travel quarantine will be provided access to testing at the end of their quarantine period to be cleared to move into their housing assignments.
· For domestic students and international travelers without access to PCR tests, and consistent with CDC travel guidelines, we will accept the results of proctored antigen tests including Ellume and the BinaxNow COVID-19 Ag Home Test which are available at many pharmacies and online retailers. These proctored tests include a telehealth appointment and observed collection and produce a result report that can be used to confirm a negative test.
· Please note, the BinaxNow two-pack at-home self-test is different and does NOT currently produce a verifiable negative test result report and is not sufficient for fulfillment of the pre-arrival testing requirement.
· In many cases, PCR testing is free or low-cost through health insurance, which all students are required to carry. At-home, proctored antigen testing is generally accessible via pharmacies and online retailers at a lower price point. Students whose insurance does not cover testing and who have a demonstrated financial need may contact the relevant dean's office to apply for emergency funding to cover the cost of testing.
· If you have had a positive viral test for COVID-19 in the past three months, and you have met the criteria to end isolation, you may present documentation of your positive viral test result and a letter from your healthcare provider or a public health official that states you have been cleared for travel. The positive test result and letter together are referred to as "documentation of recovery." A letter from your healthcare provider or a public health official, dated within 90 days of your check-in date and that clears you to end isolation, e.g., to return to work or school, can be used to show you are exempt from the pre-arrival testing requirement and travel quarantine, if applicable. Additionally, individuals who have recovered from COVID-19 within the last 90 days should not participate in the surveillance program for 90 days following their positive test result; please contact email@example.com for further consultation and information about managing compliance.